Byggfakta holds the shareholders’ meetings in either Ljusdal, where the company’s registered office is situated, or in Stockholm.

The company’s ultimate decision-making body

The general meeting of shareholders is the company’s ultimate decision-making body in a Swedish limited liability company. At the shareholders’ meeting, the shareholders exercise their voting rights in key issues, such as the adoption of income statements and balance sheets, appropriation of the company’s results, discharge from liability of members of the board of directors and the CEO, election of members of the board of directors and auditors and remuneration to the board of directors and the auditors.

The annual general meeting must be held within six months from the end of the financial year. In addition to the annual general meeting, extraordinary general meetings may be convened. According to the articles of association, shareholders’ meetings are convened by publication of the convening notice in the Swedish National Gazette (Post- och Inrikes Tidningar) and on the company’s website. Simultaneously, an announcement with information that the notice has been issued shall be published in Dagens Industri or, in the event of cancelled publication of the last-mentioned newspaper, Svenska Dagbladet.

Participation at the general meeting

Shareholders, who wants to participate in a general shareholders’ meeting must notify the company not later than on the day specified in the notice of the meeting. The day must not be a Sunday, other public holiday, Saturday, Midsummer Eve, Christmas Eve or New Year’s Eve and not fall earlier than the fifth weekday prior to the meeting. If a shareholder wishes to be joined by counsel (not more than two counsels) at the shareholders’ meeting the number of counsels must be stated in the notice of participation.

Shareholder initiatives

Shareholders who wish to have a matter brought before the shareholders’ meeting must submit a written request to the board of directors. Such request must normally be received by the board of directors well before the shareholders’ meeting, for the board of directors to include the initiative in the convening notice.